User Accounts

Service Level Agreement - User Accounts

User accounts at Moss Landing Marine Laboratories are required to authenticate faculty, staff, students, and visiting scientists and to enable access to services. Services requiring authentication include wireless network access, Google Apps (mail, calendar, docs), course reserves, and remote access to Library resources (Shibboleth). User accounts are required to have passwords meeting the following criteria:

  1. Complexity rules:
    1. Minimum length of 8 characters
    2. At least one uppercase alphabetical character (A-Z)
    3. At least one lowercase alphabetical character (a-z)
    4. At least 1 special character (Characters not to be used: @%*()&|)
    5. At least one number (0-9)
  2. Password lifespan of no more than 180 days
  3. Five failed attempts before lockout
  4. Lockout duration of 25 minutes

Levels of Service

  Faculty Affiliates Research
Staff
Admin
Staff
Graduate
Students
Undergrad
Students
Open
Univ.
Volunteers
Network
Access
Yes Yes Yes Yes Yes Yes Yes Yes
Google
Apps
Yes Yes Yes Yes Yes Yes Yes Yes
Server
Access1
Yes Yes Yes Yes Yes Yes Yes Yes
Course
Reserves
Yes No No No Yes Yes Yes No
VPN1 Yes Yes Yes Yes Yes Yes Yes Yes
                 

1 A demonstrated need and authorization from a faculty member or Research Affiliate is needed to submit a request for a VPN account

Faculty includes emeritus, research faculty, and official visiting scientists.
Affiliates are researchers with independent programs housed at MLML who have been awarded this status.
Research staff are those who are paid from research grants to collect and analyze data.

Staff Separation or Change of Employment

As per California State University Information Technology Security Policy 8030.0.300, and the SJSU Information Security Program, access rights must be promptly revoked from information resources upon termination of employment, or when job duties no longer provide a legitimate business reason for access, except where specifically permitted by campus policy or by the Information Authority. Unless otherwise authorized in writing, when an employee voluntarily or involuntarily separates from the campus, information system privileges, including all internal, physical, and remote access, must be promptly revoked. Staff members have a 30 day grace period after their last day of employment before their e-mail accounts are flagged for deletion.

Student Separation or Change

While you are taking classes at MLML, your account and email will be maintained. At the end of your last enrolled semester, a 1-year grace period starts, keeping your accounts active and allowing you to transition off of MLML’s system. If you re-enroll within that grace period, your 'active' status will be reestablished. At the end of MLML’s 1-year grace period, you will receive warnings and your accounts will be deleted.

Faculty Separation or Change

To maintain continuity between absent semesters and meet reporting requirements faculty enjoy a 250-day grace period after their last day of employment before their accounts are flagged for deletion.  For distinguished professors receiving Emeriti appointments upon retirement email accounts are maintained indefinitely.

References:

http://its.sjsu.edu/services/email/faculty-staff-email-faq/

http://www.calstate.edu/icsuam/documents/Section8000.pdf