ILLiad How-to Guide

Request Articles & Books via Interlibrary Loan (ILL)

Use the electronic system ILLiad to borrow materials from libraries around the world.

LIBRARY CLOSURE NOTE: We are currently unable to process any ILL requests for physical books due to the temporary closure of MLML. We are still accepting ILL requests for articles and book chapters that can be delivered electronically, including for materials which we only have in print in our library.

What is Interlibrary Loan?

Interlibrary Loan (ILL) is a service that allows students, staff, and faculty of MLML and MBARI to borrow books and articles not available through the MLML/MBARI Research Library at no charge. ILL is a cooperative effort among many libraries around the world.

We use a system called ILLiad to process interlibrary loans. Please follow the instructions below to place an ILL request via ILLiad. Additional information can be found on the ILLiad FAQ page.

 

When should I use ILL vs. other library services?

ILL requests should be submitted for library materials that are not available through the MLML/MBARI Research Library. Before submitting an ILL request, please search the online library catalog OneSearch to confirm we do not have access to the book or article you need.

Through OneSearch you will also be able to see books held by other California State University libraries and request them via CSU+ loan (learn more about this process in our CSU+ library guide). We suggest borrowing books through CSU+ when possible as CSU+ loans tend to arrive more quickly and have longer checkout periods than ILL loans. Please note that CSU+ is for books only and all article requests need to be placed via ILLiad.

 

Who do I contact for help submitting an ILL request?

Please contact library staff via email at library@mlml.calstate.edu or stop by the library during our open hours for in-person assistance.

How to submit an ILL request via ILLiad

  1. Navigate to the ILLiad homepage. ILLiad is also linked on the Library Services menu on the library website.
  2. Enter your ILLiad username and password to log in. Please note that these are different from your standard MLML or MBARI credentials as ILLiad is a separate system.
    • If this is your first time submitting an ILL request through our library, click on the "First Time Users" button to make a new ILLiad account.
    • If you have used ILLiad before but need help logging in, click on the "Forgot Password" button.
  3. Once you have logged in, you will be directed to the ILLiad Main Menu page. From this page you can place new requests, view your existing requests (including due dates), and change your account information.
  4. To submit a new ILL request, navigate to the New Request menu and then click on the appropriate material type for your request.
  5. You will then be directed to the Request Information page. To ensure that you receive the correct article or book, enter as much information as you can. Most of this information can easily be found in a citation for the item either on Google Scholar (learn more in our Google Scholar library guide) or in another book/article's references section. The most important fields to complete for both article and book requests are highlighted below.
    • Article Request: article author, year, article title, journal title, volume, issue number, pages, not wanted after date
    • Book Request: authors/editors, title, year, publisher, edition, ISBN, not wanted after date
  6. Once you have filled out as much information as possible, click the "Submit Request" button at the bottom of the page. This will send the request to library staff who will check the information for accuracy and then forward the request on to our partner lending libraries.
  7. Submitted requests will now be visible from the ILLiad Main Menu page. The status will update as the request is processed.
  8. When the ILL request has been fulfilled by one of our partner libraries, you will receive an email notifying you of the next steps.
    • Articles and book chapters will be delivered electronically as pdfs.
    • Physical books will be shipped to the MLML/MBARI Research Library for you to pick up from the library staff office during our open hours. If you are at MBARI and would like your book delivered to the MBARI front desk, please contact us at library@mlml.calstate.edu to coordinate that.