Data Templates and Documentation

Data Templates and Documentation

Below is a list of all available data templates and documentation for use with the MPSL-MLML Data Center.  Data templates are filled out in the laboratory and loaded into the database, usually by the Data Center.  Documentation on how to fill out the templates is also available.  Check back periodically for the latest version, indicated by the date listed in the table and the date in the file name.  Valid values from the MPSL-MLML, CEDEN, and SWAMP databases are also available for reference and the links are listed in the table below.

File and Batch Naming Conventions (updated 06/30/15)
A PDF document that describes the recommended MPSL-MLML naming conventions for files and batches.

Analytes and Units per Matrix (updated on demand)
A link to the LookUp List page on the MPSL-MLML Data Checker website.  Click the Excel logo next to the “Analyte with Unit per Matrix” link to generate a current Microsoft Excel document that contains the full Analyte List and required reporting units used for the MPSL-MLML database. This list includes all conventional inorganic nutrients, organics (PCBs, pesticides, PAHs, TPHs, VOAs), metals, toxicity, and grain size. The list covers water, sediment, toxicity, tissue, and physical habitat matrices.


Data Type

MPSL-MLML

CEDEN

SWAMP

  Lookup Lists LookUp Lists Lookup Lists
Vocabulary Request     Template
(03/26/17)
     
Project Registration Template
(02/24/17)
Documentation
(02/24/17)
       
Station Template
(06/30/15)
Documentation
(08/27/13)
       
Field/Habitat    

Template
(01/03/17)

Example
(01/03/17)

Documentation (01/03/17)

Template (03/15/13)

Benthic/BA Example

WQ Example

 
Water/Sediment Chemistry    

Template
(01/03/17)

Example
(01/03/17)

Documentation (01/03/17) Template (08/21/13) Documentation (01/26/15)
Tissue Chemistry    

Template
(01/03/17)

Example
(01/03/17)

Documentation (01/03/17)

Composite Template (08/21/13)

Results Template (08/21/13)

Documentation (06/23/09)
Toxicity    

Template
(01/03/17)

Example
(01/03/17)

Documentation (01/03/17)

Template (11/13/14) Documentation (11/13/14)
Taxonomy    

Template
(01/03/17)

Example
(01/03/17)

Documentation  (01/03/17)

Template (10/10/13) Documentation (10/20/10)
Time Series Template
(08/01/14)
Documentation
(08/21/14)
       

Prior to Sampling

Project Registration 

The Project Registration template helps users compile the new project information needed to initially create project specific codes including Agency, Station, Collection Device, QAPP, Sampling Protocol, Program, and Project.  The information supplied in the template is used by the MPSL-MLML Data Center to create new codes in the database that are essential for data comparability and will allow the user to add associated data to the MPSL-MLML database.  Once the information is compiled, contact the MPSL-MLML Help Desk to have the individual codes created.  Documentation on how to fill out the template is also available.

Station Information

The Station template contains specific information related to the station (e.g., StationCode, Waterbody, County) which allows for stations to be categorized by geographic area. This provides continuity and consistency among tables within the database. Documentation is also available that describes the process for for filling out the template and reporting station data.

It is critical that this template be completed prior to sampling and loaded into the database so that laboratory results are correctly loaded to the database.  Zip files containing GIS Shapefile Layers are available for use in software such as ArcGIS to help populate fields associated with CalWater, Counties, Ecoregion, HBASA, and NHD.  An Excel file under the CalWater section on the GIS Shapefile Layers page is also available to help populate specific fields if the corresponding CalWater information is known. If you have any questions concerning these files, contact Cassandra Lamerdin or Marco Sigala.

Field Submissions

Using field data sheets that contain all the necessary information for field data entry may be helpful and speed up the process of submitting data templates to the MPSL-MLML Data Center.  Field Data Sheets that may be used include Water Quality, Tissue, and Bioassessment.

Field/Habitat Collection and Results Template

(Field/Habitat/Benthic/Bioassessment/Algae Collections & Field/Habitat Results)
The file contains multiple worksheets, including FieldResults and HabitatResults, with the appropriate fields required to load historic and current field and habitat results into the database.  While this template was developed for loading SWAMP Bioassessment data following the SWAMP Wadeable Streams protocol, it can be used for loading all water quality and bioassessment sampling data into the MPSL-MLML database.  A data submission example is included in the CEDEN template and documentation provides detailed guidance to assist data providers in preparing and submitting data using the Field/Habitat Collection and Results data template.  For the SWAMP template, a Benthic/Bioassessment and a Water Quality Example of a completed Field Collection and Results Template is available for reference.  Documentation may be forthcoming.

The Bioassessment Analyte and Location Crosswalk is also available to help the user populate the correct constituent parameters for corresponding analytes and locations.

Additional Tools are available for Bioassessment Field Data Entry.

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Laboratory Submissions

Chemistry Data 

The template contains worksheets for reporting chemistry results and lab batch data to the MPSL-MLML Data Center, with the appropriate fields required to load chemistry data into the database including nutrients, metals, organics, inorganics, and bacteria data.  A data submission example is included in the Excel file.  Documentation is available to provide detailed guidance to assist data providers in preparing and submitting data using the chemistry data template.

 

Toxicity Data 

The template contains worksheets for reporting toxicity summary, replicate, and batch data to the MPSL-MLML Data Center.  A data submission example is included in the template.  Documentation is available to provide detailed guidance to assist data providers in preparing and submitting data using the toxicity data template.

 

Tissue Data 

The MPSL-MLML database is designed to store data elements for analyses of fish, bivalve, bird, and mammal tissue.  Templates for both tissue collection data and tissue results are available.  A data submission example is included in the template.  Documentation is available to provide detailed guidance to assist data providers in preparing and submitting data using the tissue data templates.

 

Taxonomic Data

The template for submitting lab effort and species results data to the MPSL-MLML Data Center also contains a BenthicResults worksheet with appropriate fields required to load benthic data into the database.  Macro invertebrates, Marine Infauna, and Algae Abundance data should also be submitted using this template.  A data submission example is included in the template.  Documentation is available to provide detailed guidance to assist data providers in preparing and submitting data using the taxonomy data template.  The current MPSL-MLML OrganismLookUp list values for SAFIT Benthic Macroinvertebrate (BMI) and CAD-TWG Soft Algae taxa are also available.  Use the following links for taxonomic reference:

MarineSCAMIT So. California Association of Marine Invertebrate Taxonomists
Freshwater BMISAFIT SW Association of Freshwater Invertebrate Taxonomists 

Time Series Data

The MPSL-MLML database is designed to store data elements for time series (continuous monitoring) field data.  A data submission example is included in the template.  Documentation is available to provide detailed guidance to assist data providers in preparing and submitting data using the time series data template.